The Benefits of Copier Leasing for a Business
Although photocopiers are a requirement in many office environments, the costs can tax even the biggest businesses. Contemplate the fundamentals of what many businesses need in a copier and you’ll see why: networked to supply duplicating and publishing capabilities; options to be copied in color; collating; double-sided copying. Some desire also more performance, including high speeds, large capacity and quantity, email and scanning, rapid warm up times, and protection features.
A high-end copier may cost over $40,000, and even one that matches an organization’s needs may run into the thousands of dollars. Because of the need for the best technology at a reasonable cost, many businesses consider renting over purchasing.
Costs are the most tangible gain recognized by businesses. Copier renting enables you to avoid substantial capital expenses, which frees up money for more pressing demands. With IT assets, you are buying the use of the device. Possession of the machine itself is not primary in significance, especially if you think about how quickly IT equipment depreciates. In the instance of a copier the ROI comes from its output signal, not the equipment itself. Leasing makes more sense than buying when you seem at it that way, As with any IT asset that is leased, there may be substantial duty savings available. Speak to an accountant to find out more about the possibility of writing off a copier hire as a business cost.
Copier leasing typically comprises a maintenance plan to keep your device running. For people who have experienced the frustration of a copier disaster, you know how significant a maintenance agreement is. Prices for both the maintenance agreement and the lease are usually set, meaning you know your monthly budget well beforehand. With leasing, upgrading to the next product is not difficult. When the lease expires, you get a completely new device with functions and the most recent features.
Many copier leases bill on a quantity basis. Be sure you have got an exact idea of the amounts you make every month to know for certain whether leasing is the most cost effective option for you. You may want to ask your vendor about the absolute minimum copy prerequisite – they might need a base amount of copies each month, if they charge depending on the quantity. Toner normally is not, although maintenance is frequently a part of the lease. Toner cartridges are pricey therefore make sure to include the approximate price for replacements in your budget. Again, a definite idea of the variety of copies you generate per month will help with prediction. Components may not always be a part of the maintenance agreement. You need to know what is and just isn’t protected.
Finally, ensure you can get a replacement copier if yours decreases.
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